Manage Benefits- Adv. Diploma – Project Management
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Financial Management, Assessment I v2.0 Last updated on 11/06/2019 by NC Page 1
Details of Assessment
Term and Year 2, 2020 Time allowed 7 Weeks
Assessment No 1 Assessment Weighting 100%
Assessment Type Portfolio
Due Date Week 7 Room
Details of Subject
Qualification BSB61218 Advanced Diploma of Program Management
Subject Name Financial Management
Details of Unit(s) of competency
Unit Code (s) and Names
BSBFIM601 Manage finances
Details of Student
Student Name
College Student ID
Student Declaration: I declare that the work submitted is my own and has not been copied or plagiarised from any person or source. I acknowledge that I understand the requirements to complete the assessment tasks. I am also aware of my right to appeal. The feedback session schedule and reassessment procedure were explained to me.
Students Signature: ____________________
Date: _____/_____/_________
Details of Assessor
Assessors Name NADIA CHOWDHURY
Assessment Outcome
Assessment
Result Competent Not Yet Competent Marks /100
Feedback to Student Progressive feedback to students, identifying gaps in competency and comments on positive improvements:
Assessor Declaration: I declare that I have conducted a fair, valid, reliable and flexible assessment with this student.
Student attended the feedback session.
Student did not attend the feedback session.
Assessors Signature: ___________________
Date: _____/_____/________
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Purpose of the Assessment
The purpose of this assessment is to assess the student in the following
learning outcomes:
Competent
(C)
Not Yet Competent (NYC)
1.1 Review and analyse previous financial data to establish areas which have generated a profit or loss
1.2 Undertake research to review reasons for previous profit and loss
1.3 Review business plan to establish critical dates and initiatives that will require or generate resources in the next financial cycle
1.4 Analyse cash flow trends
1.5 Review statutory requirements for compliance and liabilities for tax
1.6 Review existing software and its suitability for financial management
2.1 Use previous financial data to determine allocations for resources
2.2 Make informed estimates of new items for inclusion in budget
2.3 Prepare budgets in accordance with organisational requirements and statutory requirements
3.1 Circulate budgets and ensure managers and supervisors are clear about budgets, reporting requirements and financial delegations
3.2 Manage risks by checking there are no opportunities for misappropriation of funds and that systems are in place to properly record all financial transactions
3.3 Review profit and loss statements, cash flows and ageing summaries
3.4 Revise budgets, as required, to deal with contingencies
3.5 Maintain audit trails to ensure accurate tracking and to identify discrepancies between agreed and actual allocations
3.6 Ensure compliance with due diligence
4.1 Ensure structure and format of reports are clear and conform to organisational and statutory requirements
4.2 Identify and prioritise significant issues in statements, including comparative financial performances for review and decision making
4.3 Prepare recommendations to ensure financial viability of the organisation
4.4 Evaluate the effectiveness of financial management processes
Assessment/evidence gathering conditions
Each assessment component is recorded as either Competent (C) or Not Yet Competent (NYC). A student
can only achieve competence when all assessment components listed under Purpose of the assessment
section are recorded as competent. Your trainer will give you feedback after the completion of each
assessment. A student who is assessed as NYC (Not Yet Competent) is eligible for re-assessment.
Resources required for this Assessment
Computer with relevant software applications, access to internet and weekly eLearning notes
Instructions for Students
Please read the following instructions carefully
This assessment has to be completed In class At home
The assessment is to be completed according to the instructions given by your assessor.
Feedback on each task will be provided to enable you to determine how your work could be improved. You will be provided with feedback on your work within two weeks of the assessment due date. All other feedback will be provided by the end of the term.
Should you not answer the questions correctly, you will be given feedback on the results and your gaps in knowledge. You will be given another opportunity to demonstrate your knowledge and skills to be deemed competent for this unit of competency.
If you are not sure about any aspects of the assessment, please ask for clarification from your assessor.
Please refer to the College re-assessment for more information (Student Handbook).
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ASSESSMENT BRIEF
In this assessment task, you will use your skills and knowledge to undertake budgeting,
financial forecasting and reporting and to allocate and manage resources to achieve the
required outputs for the business unit. You work will also include contributing to financial bids
and estimates, allocating funds, managing budgets and reporting on financial activity.
The assessment is divided into three parts and weight allocations as below:
PART A: WRITTEN REPONSES 25%
PART B: MANAGE FINANCES PROJECT ON A SIMULATED WORK ORGANISATION 65%
PART C: PRESENTATION OF AUSTRALIAN HARDWARE FINANCIAL ANALYSIS 10%
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PART A: WRITTEN REPONSES 25%
Instructions: This part of the assessment comprises the knowledge testing required for the unit
BSBFIM601. This part includes 8 questions and you must respond to all. Use the spaces below to
respond to the questions. Weights and marking allocations are in the marking allocating table.
Question 1. Planning for financial management. (2 marks)
Explain why it is necessary for all business organisations to have effective financial
management systems and explaining how the information held in financial management
systems contribute to ongoing business performance and business planning.
Question 2. Establishing budgets and allocated funds. (3 marks)
a) What is a Budget?
b) What data might inform a new budget?
c) How does analysis of previous financial data assist projected resource estimates and
allocations?
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a.
b.
c.
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Question 3. Implement Budgets. (4 marks)
a) How do profit and loss statements cash flow and using aging summaries contribute to
new budgets?
b) How can you ensure that managers and supervisors in the organisation understand
the budget and understand their reporting requirements with regard to financial
management?
c) Budgets are used to identify and track discrepancies between agreed and actual
allocations. Explain.
d) How do budgets contribute to analysis of existing financial management approaches?
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Question 4. Explain financial probity. (3 marks)
Question 5. List at least 10 forms of legislations and conventions (Australian, international
and/or local) that could apply to financial management. (3 marks)
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Question 6. Personnel working in the financial services division of a company need to
understand and be able to explain principles of accounting and financial systems (Accounting
and Financial Information Systems- AIS and FIS). What are accounting and financial
management systems and how do they assist business operations (2 marks)
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Question 7. Explain the requirements for each of the following: (3 marks)
a. Goods and Services Tax
b. Company Tax
c. PAYG
a.
b.
c.
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Question 8. Scenario for audit reporting. (5 marks)
You have been asked to act as a project manager to assist with data collection, provide data,
ensure that any other assistance is provided and collaborate with regard to writing the audit
report
During the year the organisation transacted a number of mergers and acquisitions. You have
been asked to pay special attention to the acquisitions and to check the due diligence
processes. You also need to determine whether any changes and adjustments need to be
made to the current budgets.
Explain what all this means and how you will manage the process.
In answering those questions, you will need to also address the following questions:
a. What is an internal audit?
b. How does it mitigate the risk of management frauds?
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c. Are there particular statutory requirements that should be followed?
d. What does due diligence mean in terms of finances and financial reporting?
e. What reports might be prepared for the ATO?
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PART A: MARKING TABLE (for trainer use only)
The assessor needs to use judgment in providing marks for the tasks based on learner performance.
Question/Task Number Marks Allocated Marks received
Q1 2
Q2 3
Q3 4
Q4 3
Q5 3
Q6 2
Q7 3
Q8 5
Total 25
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PART B: MANAGE FINANCES PROJECT 65% SIMULATED WORK ORGANISATION & BRIEF ON THE FINANCE PROJECT
This is a series of practical and theory activities that will enable you to demonstrate skill and
knowledge and produce end products suitable for use in the workplace. In this PART, you are
required to work on a finance management project to determine the financial condition for Australian
Hardware the simulated case study below. Click on the icon that includes the information on the
Simulated Work Organisation. Please only follow the below file for the case study as this is a
simulated organisation and many contents has been modified from the actual organisation to
match the criteria of this unit and students must follow the data only form this file. Click on the
icon that includes the information on the Simulated Work Organisation.
Australian Hardware – Simulated Organisation.docx
CONTEXT
In the simulated organisational context you will assume responsibility as a newly hired finance
manger of the simulated workplace environment who leads a team of finance. Your trainer will act as
your supervisor in this simulated work task. You will be progressively completing all the tasks relating
to planning for financial management; reviewing profit and loss statements; cash flows and aging
summaries; reviewing and revising the budget of this organisation, allocating funds, communicating
with your team and other stakeholders, meet compliance requirements and analysing the
effectiveness of existing financial management by providing your own recommendations.
To demonstrate competency you will need to complete all the tasks assigned to you in relation to your
personal development portfolio.
What is required?
This is individual submission and only You will work on it. You are required to explore the simulated
organisational documents (Australian Hardware) or use your own workplace (Must be within
Australia only) document, analyse the various situations mentioned within the tasks and respond to
those tasks. You are also required to
plan for financial management
read and review profit and loss statements, cash flows and aging summaries
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prepare, implement and revise a budget which aligns with the business plan, is based on
research and analysis of previous financial data and cash flow trends, and meets all
compliance requirements
contribute to financial bids and estimates
establish a budget and allocate funds in accordance with statutory and organisational
requirements
communicate with other people including: reporting on financial activity and making
recommendations, identifying and prioritising significant issues, ensuring managers and
supervisors are clear about budgets
analyse the effectiveness of existing financial management approaches including reviewing
financial management software, managing risks of misappropriation of funds, ensuring
systems are in place to record all transactions, maintaining an audit trail and complying with
due diligence
If students are preparing report on their own workplace(Must be within Australia), they
must attach all necessary documents of financial statements as financial reports,
budgets, cash flows of that organisation for the trainer to assess the report based on
those reports and must consult with the trainer beforehand. Any students unable to
follow this guideline will lead to unsatisfactory outcome.
Various stakeholders in this context (for the simulated organisation Australian Hardware)
Finance Manager You
Owner/Supervisor Your trainer
Customers, employees and other stakeholders Your fellow classmates
There are no specific word limits on your Finance Project but it must follow the structure illustrated
next and the complete all the tasks within the template provided. It must also include all screenshots
and appendix attachments mentioned within the tasks.
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FINANCIAL ANALYSIS PROJECT FOR AUSTRALIAN HARDWARE
Prepared by:
Position:
Date:
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STRUCTURE, TABLE OF CONTENTS & MARKING ALLOCATIONS (For trainer use only)
CONTENT / TASK DETAILS MARKS
ALLOCATED
MARKS
RECEIVED
1. INTRODUCTION OF THE BUSINESS 8
2. STATUTORY REQUIRMENTS OF THE BUSNIESS 8
3. REVIEW AND MAKE JUDGEMENT ON FINANACIAL
STATEMENTS
10
4. BUDGET REVISION 5
5. RECOMMEND CHANGE IN BUDGET 10
6. FINANCIAL SOFTWARE 10
7. ENSURE DUE DILLIGENCE 10
8. OTHER RECOMMENDATIONS 4
APPENDIX 1 (presentation slides) N/A N/A
TOTAL 65
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1. INTRODUCTION OF THE BUSINESS (8 marks)
This section should include organisation descriptions, products and services, location, vision and
mission statement and its core operations. You are required to review & analyse organisational
information and policies in this section to plan for financial management.
2. STATUTORY REQUIRMENTS OF THE BUSNIESS (8 marks)
List and explain the application of statutory and legislative requirements as they apply to financial
management within the business operation.
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3. REVIEW AND MAKE JUDGEMENT ON FINANACIAL STATEMENETS (10 Marks) In this section review and analyse the profit and loss statements, cash flows and aging summaries and make a judgment on actual and projected forecasts. Did you find any significant issues? Does it meet all compliance requirements and liabilities for tax? explain your answer.
Performance Area Performance Objectives Any significant issue Compliance
Requirement
Financial
Performance
overall
Profit and loss
statement
Cash flow
Aging Summaries
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4. BUDGET REVISION (5 Marks)
Revise the budget. You may wish to use a table or display the revised sections of the budget. Once completed with the revision, explain why do you think it aligns with the business operation plan? 5. RECOMMEND CHANGE IN BUDGET (10 Marks) Are there any changes you would like to add or extract from the budget? Analyse the data you would use to inform the budget and why the data will be relevant. Who else will you involve in developing the budget?
Recommended
Changes
Objective of Change How it can contribute to
financial management
People
Involved
1.
2.
3.
4.
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6. FINANCIAL SOFTWARE (10 marks) Does the organisation use the appropriate financial software for this organisation based on their size, revenue and operational plan? If not give recommendations of which software is more applicable for this business. Did you use any software packages/programs to develop this report?
7. ENSURE DUE DILLIGENCE (10 marks)
Is there any risk of misappropriation of funds? Does the organisation have a sound audit trail system to ensure complying with due diligence?
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8. OTHER RECOMMENDATIONS (4 marks)
Are there any other recommendations to ensure financial viability of the organisation you want to make and what are they?
Recommended
Changes
Objective Significant Issues
People
Involved
/Time frame
1.
2.
3.
4.
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PART C: PRESENTATION OF AUSTRALIAN HARDWARE FINANCIAL
ANALYSIS 10%
In PART C, you are required to prepare a presentation to communicate and consult with relevant
stakeholders on the organisations financial analysis report findings and discuss the critical issues
such as organisational details, business strategies, marketing strategies and analysis, operational
plan, and financial plan.
Present the key points of the report verbally in order to demonstrate your communication skills as well
as the ability to explain your recommendations on budgets, financial analysis findings and deal with
questions.
Your presentation will be a PowerPoint presentation of 15-20 slides using the critical elements
of the presentation structure. You may not use more than 20 slides.
Include a list of reference or sources that you may have used to prepare the presentation.
Marking weights for the presentation is within the marking criteria table below.
You are also required to attach the presentation slides at the end of the assessment as
APPENDIX 1.
MARKING CRITERIA TABLE
The learner will be assessed on the following Marks Allocated Marks received
Explain organisational mission, vision and objectives 1
Explain the statutory requirements 1
Review and judgement on financial performance 1
Revision on budgets 1
Recommendations on changes on budget 1
Review on financial software 1
Financial forecasts and strategies 1
Ensure due diligence 1
Other recommendations 1
Slides submission 1
TOTAL MARKS 10
Comments by Trainer & Assessor
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APPENDIX 1
Attach Presentation Slides in this section.
Applied Sciences
Architecture and Design
Biology
Business & Finance
Chemistry
Computer Science
Geography
Geology
Education
Engineering
English
Environmental science
Spanish
Government
History
Human Resource Management
Information Systems
Law
Literature
Mathematics
Nursing
Physics
Political Science
Psychology
Reading
Science
Social Science
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